Happy New Year everyone! We hope everyone had wonderful holidays and enjoyed their breaks if they got them. Since everyone seems to be making resolutions, we thought we would help you out with some practical ones for your business.
No, we don’t mean putting everyone on a diet and exercise plan. We mean slimming down and cleaning up old data. This is especially important as the countdown to the implementation of the GDPR is fast approaching. Now is the time to get rid of old data you are no longer using so you can be in compliance with the GDPR come May 2018. It might sound like you have a lot of time, but it will be here before you know it! You can also resolve to clean up documents with several versions, and slim down on the amount of space you are using on your servers.
Kick a habit
Get your attorneys to kick the habit of sharing files through unauthorized file shares and applications. We all know old habits die hard, but if you are there to support them with an alternative, they will be less likely to relapse. Empower them to use IT-supported file shares and keep your information governance initiatives intact. This is the perfect time to get everyone on the same page and avoid any information breaches over the year.
In some applications like CRM’s, it is difficult to store large documents without running out of storage space quickly. The cost of storage can also skyrocket if you’re not careful. With an integration between your CRM and ECM, you can begin saving money. In addition, you can save time searching for large documents in one system and client information in another system. Another way to save money is to host storage both through the cloud and on-premise. Maintaining a hybrid solution could cost you less over time, and give you the flexibility to choose where your data will be stored.
Spend more time with family…
And less time digging through several versions of the same document. What is more frustrating than constantly digging through several versions of a document to publish out to a client or other external parties? When you clean up your data and integrate systems for ease of use, you can generate more billable hours. The quicker you can get your work done, and things accomplished, the more time you will have to spend with family.
Enjoy your ECM to the fullest
One of the top resolutions each year is to “enjoy life to its fullest.” Well, we want you to enjoy your ECM to its fullest. You spend at least 40 hours a week at work, and that means you spend a lot of your days in your ECM system. Therefore, you spend a lot of your life with your ECM system. So why not enjoy the time you spend in your ECM? Get to know the ins and outs of the systems you are using, and strive to use your ECM to its fullest potential.
The new year is a perfect time to begin setting goals and resolutions for how to better use and interact with your business systems. As much as people resolve to make changes in their personal life, it wouldn’t hurt to think about the changes you can make within your business.